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  Job Position Job Category Posted On Action
 Executive Secretary Clerical / Administrative 10/22/2019 [ APPLY NOW ]
logo_54616.png GENERAL ELECTRIC
United Arab Emirates
REF NO: ES-84654
 
Education :  Higher Secondary
Experience :  Not Required

Description :  Responsibilities ? Provides comprehensive support services to the CEO ensuring professional, responsive and effective experience with the organization as a whole. ? Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. ? Administers correspondence, manages incoming calls, and prioritizes phone messages, emails. ? Oversee the emails, including strictly private and confidential communication. ? Prepare correspondence, compose letters and responses; ? Maintains confidentiality and uses a high degree of discretion. ? Organize travel arrangements, including visas, accommodation as and when required. ? Works in a professional and focused manner to schedule internal and external meetings ? Provide administrative assistance to other senior management, when required ? Ability to handle multiple tasks flexibly and deliver work on deadlines ? Effective coordination with other offices globally ? Provides timely and proactive management of the organization's office environment. ? Maintains physical and electronic office filing systems for CEO. ? Respectfully takes direction from CEO. ? Other duties as assigned Education & Experience Educated to degree level or equivalent. 1 plus years of relevant experience; 2 years supporting executives. Required Skills ? Detail oriented, discreet, diplomatic, dependable, proactive, with a sophisticated approach ? Strong verbal and written communication skills. ? Must be a good listener ? Problem solving and high level of organizational skills. ? Good interpersonal skills, pleasant and courteous manners required. ? Organized and efficient, able to work to tight deadlines ? Computer literate (excellent knowledge of MS Word, Excel, Outlook, PowerPoint

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 Administrative Assistant Clerical / Administrative 10/22/2019 [ APPLY NOW ]
logo_9208.gif NETWAYS
United Arab Emirates
REF NO: AA-836353
 
Education :  Higher Secondary
Experience :  1 - 5 Years

Description :  PRINCIPAL DUTIES AND RESPONSIBILITIES ? Answer and direct phone calls ? Organize and schedule appointments for directors if required ? Write and distribute email, correspondence memos, letters, faxes and forms ? Maintain a filing system ? Update and maintain office policies and procedures (visitor & employee guidelines) ? Order office supplies and keep inventory management ? Maintain contact lists for directors ? Book travel arrangements for directors ? Submit and reconcile expense reports for directors ? Provide general support to visitors ? Act as the point of contact for internal and external clients ? Liaise with executive and senior administrative assistants to handle...


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 Receptionist Clerical / Administrative 10/22/2019 [ APPLY NOW ]
logo_9208.gif NETWAYS
United Arab Emirates
REF NO: R-983655
 
Education :  Higher Secondary
Experience :  Not Required

Description :  We are looking to recruit an exceptionally organized individual to implement and maintain effective operational systems in our Head office in JLT. Immaculately presented, you will be the face of the company providing a professional welcome to all visitors and admin support to staff. Key responsibilities will include but not limited to: - Greet all visitors to the office, both in person and by telephone - Order office stationary and supplies, manage courier relationship and post distribution - Implement and manage office meeting room bookings including order refreshments and lunch - Booking corporate travel and support employees with travel expense reimbursement - Manage shared calendar and diary management - Respond to incoming telephone calls by transferring calls appropriately to staff concerned, taking messages and ensuring prompt delivery of these messages - The job holder will answer routine enquiries over the telephone and give out correct information about the company - Sort all incoming mail (courier/post) and ensure that these are forwarded promptly to staff concerned - Receive the company's visitors, announcing arrivals and directing them to staff concerned - Monitor daily staff movement, i.e. keep track of personnel who are either on holiday, out in the field or off sick in order to direct calls appropriately to the right department - Keep track of personal international calls made by staff members and reconcile with the telephone and fax bills. Produce LPO and invoices as requested - Ensure that the company directory is up to date and that all abbreviated dialing codes in the telephone & fax system are correct. Make sure updated directories are circulated within the office - Assist with typing, inputting data, making hotel/airline bookings and other secretarial or administrative duties from time to time

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 Executive Secretary Clerical / Administrative 10/22/2019 [ APPLY NOW ]
logo.gif ABB GROUP
United Arab Emirates
REF NO: ES-84645
 
Education :  Higher Secondary
Experience :  1 - 5 Years

Description :  Responsibilities ? Provides comprehensive support services to the CEO ensuring professional, responsive and effective experience with the organization as a whole. ? Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. ? Administers correspondence, manages incoming calls, and prioritizes phone messages, emails. ? Oversee the emails, including strictly private and confidential communication. ? Prepare correspondence, compose letters and responses; ? Maintains confidentiality and uses a high degree of discretion. ? Organize travel arrangements, including visas, accommodation as and when required. ? Works in a professional and focused manner to schedule internal and external meetings ? Provide administrative assistance to other senior management, when required ? Ability to handle multiple tasks flexibly and deliver work on deadlines ? Effective coordination with other offices globally ? Provides timely and proactive management of the organization's office environment. ? Maintains physical and electronic office filing systems for CEO. ? Respectfully takes direction from CEO. ? Other duties as assigned Education & Experience Educated to degree level or equivalent. 5 plus years of relevant experience; 5 years supporting Top level executives. Required Skills ? Detail oriented, discreet, diplomatic, dependable, proactive, with a sophisticated approach ? Strong verbal and written communication skills.

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 Office Assistant / Personal Assistant Clerical / Administrative 10/22/2019 [ APPLY NOW ]
logo_27796.jpeg DUBAI GUIDE
United Arab Emirates
REF NO: C-08654
 
Education :  Diploma
Experience :  1 - 5 Years

Skills :  - Fluent in Arabic and English (Writing/Speaking)

- Excellent PC skills (Word, Excel, PowerPoint, Outlook)

- Good Communication skills

- Malty-tasking
Responsibilities :  -acting as the first point of contact: dealing with correspondence and phone calls

- managing diaries and organizing meetings and appointments, often controlling access to the manager/executive

- booking and arranging travel, transport, and accommodation

- organizing events and conferences

- reminding the manager/executive of important tasks and deadlines

- typing, compiling and preparing reports, presentations, and correspondence

- managing databases and filing systems

- implementing and maintaining procedures/administrative systems

- liaising with staff, suppliers, and clients

- collating and filing expenses


Description :  Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research

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 Receptionist Clerical / Administrative 10/22/2019 [ APPLY NOW ]
logo_30077.jpg PRECEDE MIDDLE EAST
United Arab Emirates
REF NO: C-987773
 
Education :  Bachelors Degree
Experience :  1 - 5 Years

Skills :  Good communication and customer service skills.
Proficient in MS Office, MS Word and MS Excel

Description :  A Professional Female for Secretary cum Receptionist position is urgently needed in our company with a background in accounts and at least 2 years-experience, Fresher may also apply. Kindly send your CV with photo. Joining should be immediate.

JOB RESPONSIBILITIES: -

-Answer phone calls and redirect them when necessary.
-Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
-Prepare and disseminate correspondence, memos and forms.
-File and update contact information of employees, customers, suppliers and external partners.
-Support and facilitate the completion of regular reports.
-Develop and maintain a filing system.
-Check frequently the levels of office supplies and place appropriate orders.
-Make travel arrangements.
-Document expenses and hand in reports.
-Undertake occasional receptionist duties.

REQUIREMENTS:

-Proven work experience as a secretary or administrative assistant.
-Familiarity with office organization and optimization techniques.
-High degree of multi-tasking and time management capability.
-Excellent written and verbal communication skills
-Integrity and professionalism.
-Proficiency in MS Office.


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 Administrative Assistant Clerical / Administrative 10/22/2019 [ APPLY NOW ]
logo.gif UKPC
United Arab Emirates
REF NO: AD-1552
 
Education :  Higher Secondary
Experience :  1 - 5 Years

Skills :  -Good Communication Skills
-Highly skilled in performing general office tasks including bookkeeping, filing, taking minutes and managing records
-Able to handle incoming calls and route them to the appropriate person or department
-Competent at using fax machines, video-conferencing, projectors and other automated equipment
-Well-versed in organizing calendar, making travel arrangements and scheduling appointments
-In-depth knowledge of keyboarding and computers; calendaring and scheduling programs including Lotus Notes and Microsoft Office Suite
-Bilingual: Effective verbal and written communication skills in English and Spanish
-Track record of managing front desk activities within a busy environment
-Demonstrated ability to work efficiently in a fast paced environment during stressful hours
-Proven ability to analyze, evaluate and recommend administrative functions and services to promote success
Responsibilities :  Answering phones and transferring calls, setting up appointments, answering questions, preparing documents, filing documents, sorting mail, maintaining records . As discussed, this offer is conditional upon completion of satisfactory references that could include, but is not necessarily limited to, a review of past employment and education records

Description :  OFFICE STAFF DUBAI CITY We are leading Visa and Documentation Consultancy firm with 7 branches nationwide. We are looking for an office staff to be assigned in our new office in Dubai City.

Requirements

Must be College Graduate.
Resident of Dubai or nearby areas are preferred.
Fresh Graduates are welcome to apply.
There will be a paid training for 8 weeks in our Dubai Office. Company will provide accommodation.



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 Receptionist Clerical / Administrative 10/22/2019 [ APPLY NOW ]
logo.gif INCUBASYS IT SOLUTIONS
United Arab Emirates
REF NO: CA-8624
 
Education :  Bachelors Degree
Experience :  1 - 5 Years

Skills :  -Proven work experience as a Receptionist, Front Office Representative or similar role
-Proficiency in Microsoft Office Suite
-Hands-on experience with office equipment (e.g. fax machines and printers)
-Professional attitude and appearance
-Solid written and verbal communication skills
-Ability to be resourceful and proactive when issues arise
-Excellent organizational skills
-Multitasking and time-management skills, with the ability to prioritize tasks
-Customer service attitude
Responsibilities :  -Welcoming visitors, answering inquiries and directing them to the concerned person
-Answering, screening, forwarding incoming phone calls
-Responding to emails and forwarding them to the concerned person
-Coordinating and organizing meetings
-Keeping record of all inbound and outbound phone call details
-Keeping record of all client's (new, old, potential) contact information
-Collecting database and generating leads
-Preparing/updating daily reports for inbound and outbound leads
-Monitoring daily activities in the office and ensuring that they are well attended to
-Sending daily task reminders and ensuring that they are accomplished accordingly
-Sending proposals to potential clients; ensuring these proposals are received and are being followed up for feedback and updates until the potential leads are closed.
-Sending invoices to existing clients, ensuring that all payments are followed up and collected as per the due date

Description :  We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

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 Operations Assistant Clerical / Administrative 8/6/2019 [ APPLY NOW ]
logo.gif TRANSTECH LLC
United Arab Emirates
REF NO: CLA-5341
 
Education :  Bachelors Degree
Experience :  1 - 5 Years

Description :  Field Supervisor Cum Team Leader Required!

Responsible for the preparation of reports according to the time schedules for all the customers to whom we are providing services and this includes collection of data/ photographs visited sites as per the requirement of customer
Lead the field teams & liaise with Operations Manager regarding staffing matters
Quality Visits, conduct inspection of the sites and provide feedback to the Operations Manager
Plan and organize the field staff, specialists to make sure they are working up-to the required standard
Completing paperwork, documentation, collection & submission of staff expense summary i.e petrol, mobile card, etc..

Handling complaints (from both field staff and customers)
Any other responsibilities assigned by the Operations Manager from time to time
Arranging staff meetings on monthly bases.
Inventory maintenance
Establish & achieve standards and where necessary undertake field duties himself.


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 Other Clerical / Administrative 8/6/2019 [ APPLY NOW ]
logo.gif GENERAL TRADING CONCEPT
United Arab Emirates
REF NO: CLE-5123
 
Education :  Bachelors Degree
Experience :  1 - 5 Years
Responsibilities :  The main responsibility of a data control clerk is to collect, review and introduce data into a computer.
He or she works directly under the supervision of somebody else, who indicates what duties a data control clerk should perform.
This being a clerical job, a data control clerk should be able to operate all office equipment.
He or she is also responsible for reviewing the existing data and to correct or update when it is necessary,
To maintain accurate database records
To provide reports on various topics to the supervisor
To compile statistical reports
To assist with verification and editing of input and output data
To maintain records of various tasks related to the job
To perform quality control analysis and other related activities
In some companies, a data control clerk might be responsible as well for referring personal and telephone requests to the appropriate staff.

Description :  Experienced Archive Clerk/Data Controller urgently required in Real Estate Company in Sharjah. Must have knowledge of administrative and clerical procedures and systems. Can improve filing systems, or implement new filing systems.

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