Implementing appropriate financial and administrative systems, procedures and controls in accordance with Departmental and stakeholder participant requirements.? Developing and maintaining information and records management systems for the Secretariat; ? Assisting in preparing and circulating a wide variety of confidential correspondence, and in preparing and disseminating communication materials.? Scheduling meetings; organizing workshops, working group sessions and other events; arranging locations and catering for meetings and events, and assisting in the preparation of materials for events. ? Preparing and distributing meeting and event materials. ? Responsibility for website management and updating.? Performing purchasing, budget and financial expenditure functions for the Secretariat:
Qualifications
Minimum Qualifications: ? Successful completion of a recognized post secondary Office Administrative Assistant program supplemented by considerable experience in a senior office administrative assistant position. Advanced clerical and computer proficiency is a necessity. A Bachelors degree or University courses towards a degree would be preferred. ? Exceptional organization and coordinating skills. Ability to coordinate large volumes of work in short timelines. Strong ability to adapt to changing priorities. Strong interpersonal skills and verbal communication skills.
