Position Summary: Arranging Internal Files of legal department and assisting the legal team. Key Responsibilities: · Developing and maintaining databases. · Putting files, digital or paper, into their proper locations. · Must be organized and possess a serious understanding of confidentiality and data protection. · Handling archiving records and documents that need preservation if required again, ensuring their accessibility, even if their usefulness has ceased. · Checking incoming paperwork (correspondence, invoices etc.) and making copies before distributing. · Sorting all papers alphabetically and according to content, dates, significance etc. · Creating or update records with new files and information. · Organize paperwork according to an efficient filing system and digitalize all important documents. · Enter paperwork into an electronic system either by data entry or by using optical scanners. · Develop an efficient filing system to make updating and retrieving files easier. · Formulate and Follow policies and confidentiality dictations to safeguard data and information. · Monitor inventory of files, paper clips etc. and report shortages.