· Responsible for scheduling and managing the CFO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.
· Organizes and coordinates international/domestic travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports. Ensures that all travel arrangements are in compliance with USAID regulations and Pathfinder procedures.
· Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
· Works closely with the CFO on special projects and Audit and Finance & Investment Committee activities.
· Proofreads, answers, and composes routine correspondence both handwritten and electronic, including donor and board communications and other partner related materials; prepares selective summaries and any follow-up actions for the CFO.
· Supports and coordinates Audit and Finance & Investment Committee meeting arrangements including teleconferences and minute taking as required.
· Coordinates, plans, and organizes small-to large-scale meetings.
· Performs general clerical duties to include but not limited to, transcribing dictation, scanning, copying, faxing, filing, and data entry. Collects and opens mail addressed to the Finance/Accounting, forwards correspondence to appropriate staff for action.
· Completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.
· Undertakes special assignments/projects on a wide variety of issues as requested by the CFO and Finance Directors.
· Contributes to the excellent reputation of the CFO’s office through professional, friendly and respectful interactions internally and externally.
· Performs other duties as required and/or assigned.