· Coordinate and book travel arrangements for employees, including flights, accommodations, transportation, and other necessary arrangements.
· Research and compare prices, availability, and quality of travel options such as flights, hotels, and car rentals to secure the best rates and accommodations.
· Negotiate with vendors and travel agencies to obtain the most favorable terms and conditions for corporate travel bookings.
· Advise employees on travel policies, visa requirements, and any necessary documentation needed for their travel.
· Prepare and distribute travel itineraries, including all relevant details such as flight information, hotel reservations, car rentals, and meeting schedules.
· Ensure all travel arrangements are accurate, complete, and aligned with the traveler’s preferences and requirements.
· Manage and track travel expenses, including reconciling invoices, receipts, and credit card statements to ensure compliance with company policies and budgetary constraints.
· Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc.
· Stay up to date with industry trends, travel regulations, and emerging technologies to continuously enhance the travel management process.
· Maintain and update a database of employee travel profiles, including preferences, passport details, and other relevant information.