Approving new accounts payable setup - Checking correct currency, correct bank accounts, and details are entered by due Diligence Department before posting starts.
Managing a Team of 7/8
Approving expense account setup to ensure all details are correct and that it is mapped to correct department before posting starts.
Supervising Accounts Payable team, both in-office and remote.
Setting KPI’s for each member.
Dividing and allocating supplier accounts according to the strengths of each team member.
Understanding current challenges and coming up with solutions.
Holding meetings with Buying team to understanding issues with purchase orders and avoid delays in posting.
Reconciling supplier statements.
Ensuring creditors are always reconciled and no unallocated payments exist - All allocations to be completed by middle of following month.
Managing bank reconciliation weekly.
Ensuring credit card statements are reconciled weekly and that all invoices are collected from card users as quickly as possible.
Ensuring weekly scanning of invoices.
Understanding rebates and retros for each supplier, making sure all retros are claimed and claims are sent in advance to suppliers so that they can be deducted from payments.
Supervising Bacs run - providing forecast to allow Rushi ( Accounts payable assistant) to produce cash flow projections.
Handling general accounts queries.
Reviewing current accounts payable procedures and proposing improvements for discussion with directors and finance head, followed by Implementation.
Preparing month-end reports for accounts payable -assessing debt and supplier performance of the buying team.
Liaising with suppliers and ensuring any supplier queries or questions are answered.
Being hands on- and posting invoices when there is a backlog.
