The Personal Assistant will play a crucial role in providing high-level administrative support to the executive team at Gulf Education. This role involves managing schedules, coordinating travel arrangements, handling confidential information, and assisting with various tasks to ensure the efficient operation of the executive office.
1. Executive Support: Manage the executive teams calendars, including scheduling meetings, appointments, and travel arrangements. Prepare agendas, presentations, and other documents for meetings.
2. Communication Management: Act as the primary point of contact between the executive team and internal/external stakeholders. Handle incoming calls, emails, and inquiries on behalf of the executives.
3. Travel Coordination: Arrange and coordinate travel itineraries, accommodations, and logistics for business trips. Prepare travel expense reports and reconcile receipts.
4. Confidentiality: Handle sensitive and confidential information with discretion and professionalism. Maintain a high level of confidentiality in all interactions
5. Documentation and Filing: Organize and maintain electronic and physical files, ensuring easy access and retrieval of information. Assist in the preparation and editing of documents, reports, and presentations.
6. Meeting Coordination: Coordinate and organize internal and external meetings, including preparing meeting rooms and materials. Record and distribute meeting minutes as needed.
7. Task Prioritization: Prioritize tasks and projects to meet deadlines and ensure effective time management. Anticipate the needs of the executives and proactively address them.