The holder of this designation manages, operates, and assists developing procurement activities in capturing and controlling expenditures and in linking with suppliers, both current and potential, to ensure that best prices and quality of products and services is achieved.
Responsible for the Team and procurement activities of their particular domain.
· Reviews, facilitates and resolves vendor claims, feedback, complaints and grievances.
· Manages buying team thru KPI’s & provides guidance and directions to them during quarterly performance evaluation.
· Plans the assortment of merchandise, including the width and depth, to ensure optimum range considering margins, rebates, pricing, production plan, sales targets, stock levels and operational requirements.
· Plans, directs and coordinates the activities of the buyers in purchasing products and services, including special deals and offers for promotions.
· Should plan exclusive marketing activities with suppliers for the retail business.
· Schedules and conducts store visits and capture performances and scenarios for updates, developments, solutions and results and reports and the same to superiors.
· Assess requests for goods and services ensuring that they are allowable under limitations, restrictions and policies as well as determining competitiveness.
· Performs procurement activity requiring advanced knowledge of procurement policies and practices which may include negotiating contracts and entering into strategic procurement agreements.
· Research and evaluate suppliers based on price, quality, service support, availability, reliability, production and distribution capabilities as well as reputation and history.
· Prepare specifications, solicitations and request for qualifications/proposals, research products and proposals from vendors and discuss evaluations.
· Evaluates and monitors vendor performance in ensuring strict compliance on the terms and conditions, obligations stated, requirements established to avoid conflicts and risks of both parties.
· Negotiates and establishes contracts with suppliers and ensures that all agreements with suppliers are in place and in writing prior to the start of the business.
· Manages the relationships with the suppliers, and other certification authorities to ensure timely submission of required documents.
· Manages variety of rebate agreement and programs and tracks against agreements, volume and growth commitments (Rebate Management).
· Ensures timely payment of rentals from displays (temporary and permanent) and other marketing activities according to the signed contracts.
· Updates and discusses the results of review and evaluation of the qualified vendors with Superiors/ Management.
· Supervises buyers within the designated sphere of activity / category to ensure that all operational units are supplied with materials and services required to function optimally, in compliance with the appropriate guidelines, policies and internal controls. Enforces corrective measures on the buyers.
· Plans and coordinates with buyers on the time and delivery of purchases.
· Works closely with business departments, units and other business partners in analysing and managing excess stocks and stocks shortages situation.
· Review, evaluate, verify and process invoices and payment requests, including cash purchases if any.
· Ensures that price margins are achieved as per standards, along with maximizing sell through sales and replenishment monitoring.
· Recommend replacement of products according to cycle and demands of the market.
· Present and justify annual budget needs for recurring services and other procurement contracts.
· Presenting of reports to Superiors/ Management on monthly and annual basis on the performance of the category.
· Develops merchandising plan / planogram with inputs from buyers and ensures execution of the same at retail stores.
· Coordinates training of buyers and nominates for advanced trainings, as and when required.
· Visiting trade fairs, and exhibitions. Competent to be able to negotiate B2B deals.