Job Description
Administration Role (80%)
- Administrative managers oversee all support and clerical work within a company. They supervise day-to-day support activities, coordinate clerical tasks, and lead teams of administrative officers.
- Liaising with vendors, suppliers.
- Oversee facilities services & maintenance activities all UAE locations.
- Monitor costs and expenses to assist in budget preparation.
- Supervise and administer all the rental agents to ensure maximum compliance.
- Ensure processes are in compliance with corporate policy.
- Prepare operational reports for the Managing Director
- To liaise with the regulatory and governing bodies like DED, Dubai Land Department, Dubai Municipality, DEWA, JAFZA and Civil Defense to ensure and adhere to the set legal framework of Dubai.
- To ensure alignment of the department’s policies and objectives in line with the corporate policies and procedures
- Mange the company own assets
- Keep abreast with all organizational changes and business developments
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Supervise day-to-day operations of the administrative department and staff members.
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
- Collecting, organizing, and storing information using computers and filing systems.
- Oversee special projects and tracking progress towards company goals
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Coordinates with business leaders in Qatar, Saudi, Bangkok & Hongkong
HR Role (20%)
- Timely talent acquisition
- Present Monthly manpower report to the MD
- Maintain employee records, employee leave applications, staff notifications, and timely renewal of employee documents.
- Ensure operations adhere to policies and regulations
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Lead and manage HR functions, including recruitment, employee relations, and benefits administration.
- Ensure compliance with employment laws and company policies.
- Develop and implement HR strategies to support organizational goals.
- Ensure compliance with current UAE Labour Law regulations.
