Understanding the needs of outsources labour from operation/ execution team and negotiates/ source the best buy through outsource market.
Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database
Liaise with the maintenance department to ensure the repairs/works are carried out in an efficient manner
Raise LPOs, and ensure timely follow up of the payments.
Coordinate / arrange to collect payments from the client, circulate a copy to the management update payment tracker, and forward it to accounts.
Coordinate with human resources and HRSS department for arranging medical insurance card/ claim, EIDA card, ATM card etc…for existing staffs/new joiners and ensure smooth settling in of new joiners. Periodic visit to camp for it inspection and handling camp related staff issues.
Provide monthly reports to payroll with regards to employees attendance, overtime, leave and all related information, to enable accurate and timely processing of monthly salaries.
Assist front line and back of house departments with any administration related queries.
Resolve any issues within scope of accountability and communicate outcome to appropriate parties:, telephones, printers, pantry equipment, projector etc.
Manage and coordinate for general office upkeep initiating and implementing improvements where necessary.
