Our Client, The Rixos Hotels which showed up in the tourism sector in 2000, was founded in Antalya, the capital of the sector, by Sn Fettah Tamince. With its "All inclusive - All Exclusive" concept, the first hotel out of the group that aims at %100 guest satisfaction and perfection in service was founded in amyuva. In 2002 Rixos Hotel Tekirova and in 2003 Rixos Hotel Bodrum came into service. These were followed by Rixos Hotel Premium Belek in the month of June 2005, accepted as one of the most luxurious hotels in the world. Rixos Premium Belek that has started a new period within the tourism sector, is a part of the Rixos Group''s desire to be the leader of the sector and the objective of becoming a worldwide hotel chain.
The Rixos Hotels Group that is in service with 5 resorts in Turkey, 1 city hotel and 2 city hotels abroad, continues its journey at full speed in order to add new hotels to its chain. Rixos Hotel Libertas in Croatia, Rixos Hotel Vienna in Austria and Rixos Hotel Kiev in Ukraine are going to take their places within the Rixos Family soon.
The group has started off with the vision of becoming a worldwide brand and from bottom to top; every single Rixos employee believes in this sincerely and is working in order to achieve this goal.
The mission of Rixos Hotels is:
- To offer their guests the best, most valuable and everything that comes to mind when vacation is of concern, through creating a different and unique understanding of service within the lodging industry where rivalry takes place intensely.
Our client is seeking to hire an Executive Assistant. The Executive Assistant at Rixos Middle East is responsible for assisting the Executive Director in all of his duties. Specifically it is expected that the Executive Assistant will serve as the bookkeeper for Rixos, assist all Rixos staff with clerical support including the Director of Research, make travel arrangements for Rixos staff and consultants, answer the telephone and other office tasks assigned by the Executive Director.
Responsibilities/Duties:
Responsible for maintaining the accounting duties for the establishment, maintaining the books, analyzing financial data, reviewing the financial statements monthly, maintaining bank accounts and all other accounting requirements.
Work with the Executive Director and Director of Research to prepare monthly reports on projected expenses and actual expenses.
Prepare quarterly reports, year end closings and working papers for Board meetings, audit, etc.
Oversee accuracy of employee time cards, rates and benefits, and maintain payroll records, including overtime, vacation and sick leave.
Audit: Maintain records/files/procedures that adhere to audit requirements. Assist outside auditor on annual audits. Ensure financial reporting systems are up to date and comply with local regulations and meet audit requirements. Respond immediately to any issues raised in the annual management letter with the goal in mind to have unqualified audits with no issues raised by the auditors in the management letter. Oversee the annual audit and production of the Annual Report.
Maintain all appropriate records related to grants for specific projects.
Assist the Director of Research with clerical or data entry tasks as needed.
Make travel arrangements for Rixos Hotel staff and consultants.
Answer the telephone and respond to routine email.
Other duties as assigned by the Executive Director.
ACCOUNTABILITY:
The Rixos Middle East Executive Assistant is accountable to the Executive Director for satisfactory fulfillment of the functions and responsibilities of this position. There will be performance review after the first six months of employment and annually thereafter.
QUALIFICATIONS:
1. Experience with Microsoft office preferred. Bookkeeping experience is essential.
2. Accuracy and attention to detail.
3. Proficient in the use of computer programs.
4. Excellent organizational skills.
5. Ability for meeting deadlines consistently.
6. A bachelor degree in business / hotel management
3 years experience in Hotel operation is required.
