The Procurement Manager is responsible to manage an efficient and effective
purchasing operation for the procurement of materials, supplies, equipment, and
services based upon applicable statutes and established purchasing policy and
procedures. Responsible for the implementation of the purchasing systems and
solicitation (RFP, RFQ, IFB, public works bid) processes, and the contract
administration to provide support and assistance for department managers /
department directors/ VPs related to their purchasing needs. Manages contracts
with application knowledge to manage database.
Key Responsibilities:
● Assists in developing the strategy and plans for the Procurement Department
● Prepares and manages the annual budget for the Procurement Department
● Defines the operating framework and policies for the Procurement Department and ensures compliance with internal quality standards
● Oversees the activities of the Procurement function in the provision of cost effective, timely and quality services across the Group
● Monitors and validates departmental expenses
● Develops and implements policies and procedures to govern the procurement process for materials, goods and services
● Directs, manages and monitors negotiations with suppliers of major services and critical contracts prices, credit terms and other conditions of the agreement.
● Manages service level agreements with contractors, vendors and suppliers
● Defines goals and key performance indicators for each member of the team
● Develops talent within the team by providing guidance, mentoring and coaching
● Supervise procurement activities for timely & accurate purchase, delivery and payment
● Supervise PO process in ERP; monitor & follow up on pending approvals
● Supervise approved PO submission to concerned suppliers/ sub-contractors
● Liaise with supplier/ subcontractor for non-deliveries, quality or breached terms & conditions
● Liaise with accounts for advance payment and payment transfer details of suppliers
● Supervise provision of all required shipping documents (COO, B/L, Invoice and packing list) for shipment dispatch
● Oversee tracking of purchased goods and services during the entire procurement cycle
● Escalate pending deliveries to procurement/ manager and recommend alternate suppliers to minimize delays
● Responsible for all communication with project team through procurement status reports
● Develop & maintain good relationship with suppliers & negotiate better shipment terms5 to 8 plus years in procurement of Furnishing, Hardware/ Building Materialor related businesses
● 2 years of procurement experience in fit-out works is a major plus with a Degree in Engineering and/ or Master in Logistics, Supply Chain, International Trade or equivalent.
● Excellent communication skills to coordinate & negotiate with multiple parties
● Proficient in MS Office applications.
● Candidates with existing connections and knowledge of international suppliers for interior fit out works along with knowledge in supplier performance & evaluation will be an added advantage.
● Experience in logistics process & knowledgeable on local customs standards & procedures.
● Good planning & organization skills with ability to manage multiple projects simultaneously.
● Must possess solid negotiation and conflict resolutions skills.
● Proven ability to successfully initiate, plan, execute, and close all project deliverables as committed.
● Excellent organizational, problem solving, logistical planning, interpersonal, verbal and written communication skills.
● Knowledge of contract law; principles of negotiations; procurement techniques; research and market analysis techniques; contract development and administration
● Strong situational awareness and conflict resolution skills
● Preparing quarterly, half yearly and annually stock inventory reports.