Job Description
Job Profile
We are looking for an Executive Administrator who will be able to provide meticulous administrative support in a well-organized and timely manner. Our Executive Administrator is expected to be an effective communicator with a highly professional attitude, great organizational skills, strong attention to accuracy and a keen team player.
Job Description
- Keeping front desk clean and tidy with all necessary supplies in place.
- Greeting, communicating with, and welcoming clients to the office.
- Answering all incoming calls and redirecting them as needed.
- Receiving letters, packages and forwarding them to the appropriate individual/company or filing them as required.
- Monitoring inventory of office supplies including stationary etc and reordering them as and when required.
- Organizing meetings, including scheduling, sending reminders etc. for the Managing Partner and the Managers of the firm.
- Preparing various admin related reports and submitting the same periodically to the Management for their review.
- Preparing client engagement proposals, drafting instructions or memos if any on behalf of the company.
- Maintaining and updating client related databases.
- Attending new client enquiries, following up consistently and closing on the engagements.
- Developing and carrying out an effective documentation and filing system for all files including audit working paper files.
- Overseeing and managing all company social media accounts.
- Developing engaging, creative, innovative content for regularly scheduled posts for the LinkedIn platform and other platforms as required
- Collecting and reviewing Know-Your-Customer documents from clients and suppliers as required.
- Maintaining all documents pertaining to the same in an organised manner.
- Coordinating with the admin, accounts & HR team as required.
- Handling other admin, HR and accounts work in their absence.
- Assisting our Managing partner with any of his requirements as directed by him.
Desired Candidate Profile
- Proven work experience in a similar role
- Excellent knowledge and experience working with MS Office especially with MS Excel and MS PowerPoint
- Proficient typing and editing skills
- Attention to detail
- Proven track record dealing with issues, proactively and in a timely fashion
- Excellent written and verbal communication skills
- Integrity and reliability
