The Maintenance Engineer is accountable for the maintenance and upkeep of the entire estate, front and back of house areas, all mechanical, electrical, plumbing facilities, equipment and installations, and all other equipment, the performance of preventative and unscheduled maintenance, and the successful completion of the day-to-day maintenance of the property. This role is also responsible for the management of on-site engineers and all third-party technical services/maintenance providers who are engaged to maintain the grounds and provide technical maintenance of the plants.

The Maintenance Engineer must be willing to respond to emergencies, even after hours, and work with the Family Affairs Office on special projects or capital expenditure needs.

Daily tasks and responsibilities

· Ensures that Maintenances privacy and well-being are protected at all times

· Responsible for onsite engineers, and all third-party technical service providers & conduct daily meetings.

· Key facilitator/communication channel for all third-party technical suppliers

· Responsible for conducting daily spot-check inspections of the property and bringing any areas of attention to the relevant party for rectification

· Accountable for ensuring third-party providers execute their duties and responsibilities as per contract and to the standards expected

· Responsible for documenting the performance of third-party providers through agreed SPAs (set by the company and the service provider)

· Responsible for responding to any deficiency in third-party deliverance

· Works closely and cooperatively with employees in the hospitality division, in particular food and beverage preparation and service as well as housekeeping, ensuring good working order of equipment and back-of-house facilities critical for the performance of their duties

· Is responsible for waste management as well as any sustainability initiatives

· Escalates any issues to the Chief Engineer/Ops Manager for support required

Fire, Life, and Safety

· Responsible for ensuring that critical safety procedures i.e. Fire, Life, and Safety are fully documented, communicated, understood, and adhered to by all stakeholders, both from a service provider and Maintenance perspective

· Accountable for the ongoing validation in terms of appropriateness and effectiveness of Fire, Life, and Safety procedures

· Responsible for the scheduling of Fire, Life, and Safety training of all users (recruits and annual refresher training)

Maintenance, Planning, Scheduling & Execution

· Responsible for setting an annual preventive maintenance plan covering all aspects of the property, its facilitation, and execution, to ensure optimum upkeep of the asset

· Prime custodian of all Work Orders/Maintenance Request processing, execution, timely and quality completion of works for close out in the system(Yardi)

· Responsible for the implementation and/or management of efficient energy conservation without impacting the end user and highlighting new initiatives to further improve systems

Administration Management

· Accountable for developing together with the Chief Engineer and Property General Manager the annual maintenance budget and any capital expenditure for Owner approval and subsequent management and adherence to budgets

· Responsible for leading and/or fundamentally supporting any technical tenders in terms of identifying and pre-qualifying appropriate service providers, preparation of scopes of works, benchmarking of fees, and reference checks to qualify tenderers

· Performs engineering maintenance analysis of key benchmarking data i.e. water/electricity consumption, recurring maintenance requests, etc. to highlight any variances and/or identify any areas of concern for solutions to be defined, costs to be contained and systems improved

· Responsible for all record-keeping about property documentation, warranties, operating manuals, and performance of preventive or reactive maintenance following manufacturer’s instructions

· Responsible for the inventory management of spare parts/attic stock

· Responsible for maintaining an up-to-date MEP asset register

Responsible for ensuring timely issuance of monthly reports (report specifics/titles to be agreed with the Chief Engineer