1. Accurately input financial data into the company's accounting system, including time sheets, overtime entries, invoices, expenses, and daily transactions, ensuring completeness and correctness.
2. Verify the accuracy of time sheets, overtime entries, and expense records by cross-referencing with supporting documentation and resolving any discrepancies.
3. Assist with the booking of invoices, ensuring timely and accurate recording of accounts payable transactions.
4. Record and reconcile petty cash transactions, maintaining proper documentation and adhering to company policies and procedures.
5. Organize and maintain physical and electronic filing systems for financial records, invoices, and other relevant documents.
6. Coordinate with vendors visiting the office, providing assistance and facilitating communication between vendors and relevant departments.
7. Assist in managing office supplies inventory, placing orders as needed, and maintaining accurate records of purchases and expenditures.
8. Collaborate with the accounting team to ensure that all financial transactions are properly recorded and reconciled in a timely manner.
9. Handle general clerical tasks, such as filing, photocopying, scanning documents, and responding to inquiries from internal and external stakeholders.
10. Maintain confidentiality and security of financial information and adhere to data protection policies.
11. Perform other duties as assigned by the supervisor or management team to support the efficient operation of the finance department.