§ Coordinate the recruitment process, including job postings, resume screening, scheduling interviews, and conducting background checks.
§ Facilitate new employee onboarding, including orientation sessions, completion of paperwork, and introduction to company policies and procedures.
§ Serve as a point of contact for employee inquiries and concerns, providing guidance and support as needed.
§ Address employee relations issues and conduct investigations when necessary, ensuring compliance with company policies and legal regulations.
§ Assist with performance management processes, including goal setting, performance evaluations, and performance improvement plans.
§ Provide managers with guidance and resources to support effective performance management practices.
§ Identify training needs and coordinate training programs to enhance employee skills and capabilities.
§ Develop and implement employee development initiatives, including mentoring programs and career development plans.
§ Maintain accurate and up-to-date employee records, including personnel files, HRIS data, and timekeeping records.
§ Process HR-related paperwork, such as employment contracts, payroll changes, and benefits
§ Ensure compliance with employment laws and regulations at the federal, state, and local levels.
§ Stay informed about changes in HR-related laws and regulations and update policies and practices accordingly.
§ Support employee engagement initiatives, including employee recognition programs, surveys, and feedback mechanisms.
§ Organize company events and activities to promote team building and morale.
§ Calculate employees' salaries, wages, bonuses, overtime, and deductions accurately. This involves considering relevant factors as per the UAE Labor Law.
§ Maintaining accurate records of employee data, pay rates, salary information, and any changes to payroll details. These records are crucial for audits and compliance purposes.
§ Facilitating the direct deposit / WPS of employee salary or organizing the distribution of salary /paychecks.
§ Addressing any payroll-related inquiries or discrepancies from employees. This may involve working with HR and finance departments to resolve issues promptly.
§ Generating and providing various reports related to payrolls.
§ Processing payroll for new employees, which may include setting up their payroll information, and final settlement and necessary forms when employees leave the company.
§ Coordinating employee benefits, such as health insurance, leave balances, other additions, and other deductions, and ensuring that these are accurately reflected in the system.
§ Utilizing payroll software and technology to streamline and automate payroll processes, which helps reduce errors and increase efficiency.
§ Staying updated with changes in payroll laws and regulations to ensure ongoing compliance with the UAE Labor Law.
§ Assist with day-to-day operations of the HR functions and duties.
§ Provide clerical and administrative support to the Human Resources Department
§ Assist the team in sourcing employees by managing the vacancy post through websites or other site engines such as Indeed, and LinkedIn.
§ Coordinate communication with candidates and schedule interviews.
§ Preparing and issuing employment contracts to new employees, ensuring that he/she fully understands the content before the confirmation of the newly hired staff.
§ Work with the HR Manager to Conduct an initial orientation for newly hired employees.
§ Compile and update employee records (hard and soft copies and update employee’s records in HCM (Human Capital Management System)
§ Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations)
§ Deal with employee requests regarding human resources issues, rules, and regulations
§ Process the payroll by providing relevant data (absences, gratuity, leaves, salary information/payslip,)
§ Professionally manage employees’ complaints and grievance procedures within the organization
§ Communicate with the PRO to ensure the smooth and timely processing of the employee visa.