Job Description
Introduction
For over 30 years, AYTC has been acknowledged as U.A.E's leading distributor and service agent of downstream petroleum, marine & industrial equipment.
Position Overview:
As the Personal Assistant to our Managing Directors, you will play a critical role in assisting and representing our MDs in a wide range of administrative and strategic tasks. This position requires a high level of discretion, exceptional attention to detail, and the ability to handle confidential information with professionalism.
Key Responsibilities:
- Communication Management: Handling phone calls, emails, and other forms of communication on behalf of the MD. This may involve responding to routine inquiries and drafting correspondence.
- Assisting wherever needed including but not limited to HR, Marketing, Sourcing / procurement, accounting and other administrative functions of the business.
- Communication and Liaison: Act as a liaison between the MD and internal/external stakeholders. Facilitate effective communication within the team and with external partners.
- Support the team's needs and/or the needs of the customer
· Collect feedback and resolve issues, disputes and complaints that may arise with internal/external stakeholders, by investigating problems & developing solutions, ensuring prompt and satisfactory resolution.
- Managing Schedules: Organizing and maintaining calendar, scheduling appointments, meetings, and events, and ensuring timely reminders.
- Travel Arrangements: Planning and coordinating travel arrangements, including booking flights, accommodations, and transportation, and preparing travel itineraries.
- Document Preparation: Drafting, editing, and proofreading various documents, such as reports, presentations, and correspondence.
- Administrative Support: Providing general administrative support, including filing, photocopying, and managing office supplies.
- Confidentiality: Maintaining a high level of confidentiality.
- Liaise with all the government departments and other government bodies such as Civil Defense, DEWA, ETISALAT, chamber of commerce, municipality etc. to obtain necessary approvals expeditiously.
- Dealing with typing centers, Tasheel , Amer Services, company formation & licensing support, document attestation, document clearing, typing, etc.
- Stay updated on changes in regulations, labor laws, and immigration policies, and communicate the impact on the company's operations and procedures
- Greeting guests and offering them drinks
- Collating and filing personal expenses
- Perform all duties as assigned
Qualifications:
- Bachelor's degree or equivalent
- Driver’s license valid for travel in the U.A.E
- Proven experience as a Personal Assistant or in a similar administrative role.
- Previous experience in marketing is strongly preferred.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time-management abilities.
- Self-motivated with a results-driven approach
- Strong problem-solving skills and the ability to work independently.
- Discretion and trustworthiness when handling confidential information.
- Flexibility and adaptability in a fast-paced environment.
- Industry references
- CV / Resume to: English (required), Hindi / Urdu (preferred) Arabic (preferred)
Job Type: Full-time
Ability to Commute: Dubai (Required)
Ability to Relocate: Dubai: Relocate before starting work (Required)
Compensation
· Base salary
· Commission
· Annual bonus
Benefits
· Housing Allowance
· Transport Allowance
· Medical Insurance
· Mobile Phone Allowance
· Annual return air ticket with leave salary
· Others to be discussed during interview
Job Types: Full-time, Permanent
Pay: AED3,000.00 - AED5,000.00 per month
Education:
Experience:
- Personal Assistant: 3 years (Required)
License/Certification:
- Driving License (Required)
Willingness to travel:
