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The American University in the Emirates is looking for an excellent Facility Manager to join its team.

The Facility Manager is responsible for the planning, organizing, managing and monitoring the daily operations of the university's facilities. The Facility Manager will oversee the maintenance, repair, and replacement of all university buildings, grounds, and equipment, and ensuring the safety and security of students, faculty, and staff. In addition, the Facility Manager will be involved in developing, and maintaining risk management of the university, managing the procurement for the University, and ensuring compliance with department and university policies and procedures.

Qualifications & Education

• Bachelor's degree in facilities management, engineering, business administration, or related field.
• Facility management professional qualification (e.g., Certified Facility Manager, Facility Management Professional, or equivalent) is preferred.

Experience

• 5+ years of experience in facility management, preferably in an academic or large commercial environment.

Skills / Training / Knowledge

• Strong knowledge of building systems and operations, including AC, plumbing, electrical, and structural components.
• Demonstrated experience managing budgets, contracts, and vendor relationships.
• Excellent leadership, communication, and interpersonal skills.
• Strong problem-solving and decision-making skills.
• Ability to work effectively in a fast-paced, dynamic environment.
• Knowledge of safety, environmental, and building codes and regulations.
• Familiarity with sustainability practices and initiatives.
• Experience in risk management and procurement is preferred.

Languages

Candidate MUST be fluent in Arabic and English

Job Responsibilities

1. Develop and implement a comprehensive facility management program, including policies and procedures, to ensure the efficient and effective operation of the university's facilities.
2. Manage and oversee the maintenance, repair, and replacement of all university buildings, grounds, and equipment, including AC systems, plumbing, electrical, and structural components.
3. Coordinate with vendors, contractors, and other service providers to ensure the timely completion of maintenance and repair projects and the completion of the department work orders.
4. Develop and manage budgets for facility management operations and ensure expenditures are within approved limits.
5. Conduct regular inspections of all university facilities to identify and address maintenance and safety issues.
6. Ensure compliance with all relevant accreditation, safety, environmental, and building codes and regulations, and maintain the Quality Assurance Certification (ISO 45001-2018)
7. Oversee the safety and security of the university community by developing and implementing safety and security plans and procedures and managing the emergency preparedness and response plans.
8. Oversee the campus inspection and patrolling procedure, and ensure issues are rectified, and preventive action is implemented.
9. Monitor regular health and safety awareness campaigns and training
10. Monitor the Clinic regulations requirement including renewals, Nurses Licenses, in compliances with the Dubai Health Authority (DHA), the Ministry of Education (MOE) and the Commission for Academic Accreditation (CAA)
11. Ambulance and emergency procedure for urgent medical interventions
12. Manage the monitoring and inspection of the vending machines, printing services, charging docks, lockers, and any services within the campus and ensure compliance with health and safety.
13. Manage the monitoring and inspection of the transportation fleet, including regular vehicle maintenance services, renewal of licenses, vehicle registrations, driver’s licenses, RTA or Police fines, etc.
14. Coordinate with other university departments to ensure timely construction and renovation projects are completed.
15. Develop and implement risk management strategies for the department, including identifying potential risks and developing plans to mitigate them.
16. Manage the procurement process for the University, including developing and managing contracts with vendors and service providers, and maintaining the pantries supplies and office stationeries.
17. Identify and secure funding from various sources to support the University mission in line with the university advancement and fundraising plan.
18. Cultivate relationships with current and prospective donors, ensuring their continued engagement and support for the institution.
19. Perform any duties as assigned by the superiors