Job Description
• Doha,Qatar
• Posted 18 mins ago
Detailed Roles and Responsibilities:
• Upon receipt of approved Purchase Requisition, generate RFQ, RFP, and RFI in concurrence to procurement policy and procedures and circulate for line approval(s).
• Generate commercial bid evaluation on the basis of received bids, prior to purchase approval and purchase order preparation. Also, liaise and negotiate with supplier/vendors via phone, email or schedule meetings to get the best prices, delivery, services and terms & conditions.
• Prepare Purchase Orders and Letter of Intent for local and international vendor /suppliers and follow up delivery and service completion as per order terms and conditions
• Assist in the preparation of tendering documentation and process (minor tenders) in line with approved criteria,
• Coordinate and follow up with Contract & Vendor Management Section for contracts formalization and new vendor registration and provide assistance, as required
• Track, and liaise with internal and external stakeholders (vendor, branches/departments, etc.) to ensure timely delivery of goods and/or services.
• Do filing and documentation of requisitions assigned, from start to end (RFQ stage till LPO close-out)
• Assist in tracking and reporting on key functional metrics to reduce expenses and improve effectiveness.
• Adhere to all policies and procedures related to procurement and vendor appointment. Prepare and provide reports on qualitative and quantitative comparison to identify discrepancies between goods ordered and goods received.
• Ensure prompt resolution of, or escalation of vendor issues and/or purchase discrepancies, if any, in accordance with the approved guidelines.
• Assist the Senior Procurement Officer in ensuring due representation during relevant project/system related meetings.
• Assist the Senior Procurement Officer in preparing investigation reports on account of procurement related matters.
• Maintain professional ethical standards and works independently under general supervision with considerable latitude for initiative and independent judgment.
• Notify line manager/supervisor for any lack of information, product specification, scope of work/services, bill of quantity, if found upon requisition receipt
• Maintain highest standards of professional conduct, ethics, and integrity in the provision of services in the department.
• Maintain high standards of confidentiality to safeguard commercially sensitive information.
Educational Qualifications and Experiences:
• University graduate with a degree in Business or Banking or Finance or any other related discipline. Master s degree in management any other related discipline will be an added advantage.
• 3-5 years of experience in a similar position.
• Experience in procurement, Freight & Logistics Handling activities in banking industry.
