Job Description
1. Supplier Management:
- Onboarding New Suppliers: Initiate and set up profiles for new suppliers.
- Document Verification: Review and validate supplier documents, and submit them for Quality department approval.
2. Stock and Order Management:
- Order Processing: Manage stock orders, review current inventory and sales data, and make recommendations for optimal stock levels.
- Handling Pre-sold Orders: Process orders that have been pre-sold based on customer request
- Purchase Orders: Send purchase orders to suppliers via email and upload them to supplier portals where applicable; track acknowledgments and update the Symphony system as needed.
3. Financial and Logistics Coordination:
- Currency Booking: Arrange forward currency bookings for purchases through Symphony.
- Shipping Coordination: Organize freight forwarding with Kanoo Logistics for shipments that are ready with suppliers.
- Document Management: Review and approve draft shipping documents, and manage the receipt and processing of original shipping documents with the supply chain department.
4. Reporting:
- Weekly Updates: Provide regular updates to the sales team on inventory and orders.
- Monthly Reports: Prepare and present reports on stock levels and aged inventory to the General Manager and sales managers.
- Adhoc Reporting: Generate and provide additional reports to the sales team as needed.
5. Insurance and Compliance:
- Insurance Declarations: Submit monthly insurance declarations for incoming shipments and stock.
- Supplier Record Maintenance: Regularly update and review supplier master records to ensure they meet ISO audit requirements.
