Job Description
Office Administration:
- Oversee general office operations, including maintaining a clean and organised workspace.
- Manage office supplies, equipment, and inventory to ensure availability and optimal usage.
- Handle scheduling, travel arrangements, and communication for staff as needed.
- Assist in organizing company events, meetings, and conferences.
- Ensure office policies and procedures are adhered to and update them when necessary.
Procurement:
- Source and procure office supplies, equipment, and services in alignment with company needs and budget.
- Establish and maintain relationships with vendors, negotiating favourable terms and pricing.
- Manage purchase orders, invoices, and delivery timelines to ensure on-time procurement.
- Conduct market research to identify cost-effective suppliers and new products.
- Maintain accurate procurement records, tracking budgets, expenditures, and supplier performance.
Negotiation & Vendor Management:
- Negotiate contracts and pricing agreements with suppliers to secure the best deals.
- Review contracts and terms, ensuring compliance with company standards and legal requirements.
- Monitor vendor performance and resolve any issues related to delivery, quality, or service.
- Collaborate with internal teams to forecast procurement needs and align with project deadlines.
Financial and Administrative Support:
- Assist with basic bookkeeping tasks, such as processing invoices and managing petty cash.
- Support the finance team in monitoring budgetary constraints related to office and procurement expenses.
