· To prepare, manage and files important business document, creates reports for the manager, keeps documents safe and backed up, archives as required.
· Graduate with 3-5 years minimum experience in similar role in the Construction company and Architectural Consultant.
· The person should have an excellent MS office skills and excellent language proficiency.
· Able to do online registration with the government departments and developers.
· Familiar with prequalification and material submittals.
· Understands, Implements and maintains document control processes and procedures
· Develops and maintains the Document Management System
· Ensures Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
· Manages all flows of documents either in electronic form or on paper support
· Maintains and manages electronic and hard copy documents as required
· Processes incoming documentation (registration in the DMS, internal distribution, archiving
· Makes sure that controlled copies of latest approved documents and drawings are distributed internally
· Ensures all drawings / documentation are correctly identified, distributed and filed/stored
· Communicates and liaises with Project Teams to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
· Processes outgoing documentation (transmit to Client and Suppliers/3rd parties
· Makes sure that controlled copies of latest approved documents and drawings are distributed externally (Clients and Suppliers
· Communicates and liaises with Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
· Ensures identification, traceability and retrieval system so that clients / consultants are serviced immediately
· Does general document control activities such as photocopying, scanning, analysis of suppliers’ documents compliance with Project standards regarding numbering and all others aspect related to document quality
· Assists in the preparation collation and issue of reports and registers as may be required
· Does other duties as when allocated