The Event Manager will be responsible for organizing and managing a variety of communication and visibility events to raise awareness about the EU-Egypt partnership. These events aim to engage diverse stakeholders, including government officials, civil society, the media, and the general public. The Event Manager will work closely with the project’s Key Experts, suppliers, and stakeholders to ensure efficient project implementation.
The Event Manager will be responsible for the following tasks:
Event Planning
- Develop comprehensive event management plans in line with the EU Communication and Visibility in Egypt project's objectives.
- Create a detailed timeline and work plan for each event, including key milestones, deadlines, and deliverables
- Propose creative ideas for events that will effectively communicate key messages about the EU-Egypt partnership.
- Coordinate with internal teams (Key and relevant Non-Key experts) for the preparation an implementation of the events.
Event Planning
- Develop comprehensive event management plans in line with the EU Communication and Visibility in Egypt project's objectives.
- Create a detailed timeline and work plan for each event, including key milestones, deadlines, and deliverables
- Propose creative ideas for events that will effectively communicate key messages about the EU-Egypt partnership.
- Coordinate with internal teams (Key and relevant Non Key experts) for the preparation an implementation of the events.
Event Coordination
- Organise various types of events, including conferences, seminars, youth activities, workshops, press briefings, exhibitions, cultural events and media engagement activities.
- Identify and secure venues, catering, translation equipment, event materials, event coverage and any other logistical needs.
- Manage vendor relationships, pre-negotiate contracts and monitor the quality of services provided.
- Foster partnerships with local organisations and influencers to enhance the impact and outreach of the events.
- Coordinate closely with the EU Delegation in Egypt and other relevant EU bodies to ensure consistency in event messaging and objectives.
- Obtain local authorisation and security permission for different type of events, especially high-level events, gala dinners, and receptions.
Budget and Financial Management
- Prepare, manage and update event budgets, ensuring that all activities are cost-effective and within the approved budget.
- Ensure all financial procedures adhere to EU procurement and accounting standards.
- Develop and implement a system to monitor the success of each event, including tracking attendance, media coverage, social media engagement and participant feedback.
- Prepare post-event reports highlighting the outcomes, challenges and lessons learned from each event.
- Use feedback and evaluations to improve future event planning and execution.
1. Deliverables ·
- Successful implementation of planned events and activities within theproject timeline.
- Timely management and delivery of materials, equipment and services forevents.
- Detailed post-event reports outlining the event management and logistical aspects, challenges faced, and areas for improvement.
2. Duration of Assignment
- The assignment will commence in October 2024 and last till October 2025 and could be extended upon satisfactory performance until May 2027.
3. Qualifications
- Minimum of 5 years of relevant work experience in event management and event planning preferably in the context of international development projects and/or communication or awareness raising campaigns.
- Fluency in both Arabic and good command of English
- Excellent organisational, time management, and multitasking skills. Strong attention to detail and ability to work under tight deadlines.
- Strong interpersonal and communication skills, with the ability to interact effectively with stakeholders, suppliers and team members
- Willingness to travel within Egypt and work flexible hours, including weekends and evenings when required for events.
pplication instructions & Deadline
- All interested candidates should send their CV to Deadline : Thursday, October 24th , 2024
