Job Description
Document Controller cum Admin Asst
(INTERIOR FITOUT & EXHIBITIONS)
Key Responsibilities:
- Establish and maintain an organized and accessible document filing system.
- Receive log, and distribute incoming project documents, including drawings, specifications, contracts, and correspondence.
- Ensure documents are accurately labeled, versioned, and filed according to company standards.
- Monitor document change requests and track revisions to ensure accuracy and completeness.
- Collaborate with project teams to manage document review and approval processes
- Maintaining inventory levels, tracking shipments, and ensuring the timely delivery of materials to various departments.
- Work closely with suppliers to coordinate deliveries and address any issues that may arise.
- Update and maintain accurate records of all materials and shipments, as well as monitor inventory levels to prevent shortages or excess
Admin Asst :
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence.
- Manages calendars for senior staff, including making travel arrangements.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses word processing and presentation software to create and edit documents.
- Operates and maintains office equipment, including printers, copiers, and fax machines.
- Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
- Researches as requested and compiles and summarizes information for reports or presentations.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.
- Presents a positive and professional image for the organization.
Preference will be given to :
CIVIL ENGINEER Degree
Talago Speaking
Immediate Joiners
Email ID : Type: Full-time
Pay: AED2,500.00 - AED3,000.00 per month
