Job Description
Job description
Job Title:
Accountant cum Secretary
Job Type:
Full-time
Job Description:
We are seeking a highly organized and detail-oriented Accountant with a strong background in accounting and secretarial work to join our dynamic fit-out company. The ideal candidate will act as the CEO’s right hand, managing day-to-day administrative and financial tasks, while ensuring seamless communication and coordination across departments.
Key Responsibilities:
Accounting Support:
- Maintain and update records, including ledgers, invoices, and receipts.
- Process accounts payable and receivable.
- Reconcile bank statements and track expenses.
- Prepare VAT Filing
- Assist in budget preparation for the projects
Secretarial Duties:
- Manage the CEO’s Schedule: Coordinate meetings, appointments, and travel arrangements for the CEO, ensuring efficient time management.
- Correspondence Management: Handle emails, phone calls, and written communication on behalf of the CEO, drafting responses and filtering requests.
- Meeting Support: Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.
- Presentation and Report Preparation: Assist in preparing presentations, reports, and other documents required by the CEO for internal and external stakeholders.
Office Administration:
- Document Management:Organize and maintain company records, contracts, and sensitive information with confidentiality and accuracy.
- Procurement Assistance:Help in purchasing supplies, managing vendor relationships, and overseeing inventory for the office.
- Project Coordination:Assist the CEO in managing various fit-out projects by coordinating with internal teams and external contractors to ensure deadlines and quality standards are met.
- Human Resources Support:Assist with on boarding new employees, handling payroll processes, and coordinating team-building events or meetings.
Requirements:
- Education: A degree in Business Administration, Accounting, or a related field.
- Experience: 3+ years of experience in an account, administrative, or secretarial role. Previous experience in the fit-out or construction industry is a plus.
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint), accounting software (QuickBooks,)
- Communication: Strong written and verbal communication skills with the ability to manage internal and external correspondence professionally.
- Organizational Skills: Exceptional organizational skills with the ability to multitask and prioritize tasks under pressure.
- Attention to Detail: A keen eye for detail, especially when handling financial data, documents, and contracts.
- Problem-solving: Ability to work independently, anticipate challenges, and offer solutions proactively.
Nice to Have:
- Knowledge of fit-out project management processes.
- Can join immediately
How to Apply:
Please send your CV and a cover letter to the subject line "Application for Accountant – [Your Name]".
Job Type: Full-time
Experience:
- Accounting: 3 years (Required)
