Organizing material
Ensure the quantities received and coordinate with the quality to check qualities of materials received.
Dispatch materials/goods statements and receipts to the data entry clerk to enter the transactions in the system.
Coordinate the stocktaking process in the store.
Identification of materials
Coordinate with departments to receive material/services upon delivery.
Handling of Purchasing process
Comply with buying processes.
Prepares cash purchase statements and credit invoices for processing to accounting, and monitors the total purchased amount and balance of the petty cash assigned.
Buys material from the local market and arranges for delivery of the material to the sites or stores.
Follow-up on delivery time with vendors.
Generate regular reports on procurement operation, cost, delivery time, quality, etc. and analyze to point weaknesses and strengths and opportunities.
Maintenance of Documentation and archives
Follows up invoices that are pending in the Price Control Section that require additional information, specifications, or clarifications.
Organize and maintains files in hard copies and electronic filing in a way that makes files easy to locate and retrieve.
Supplier classification
Assist in evaluation the material/goods providers and classify them to grades according to their score depending on the quality, price, deliverables, time frame etc.
Provides information and feedback to related mangers and top management on status of their suppliers.
