· Assist the Facilities/Assets Manager in all aspects of project implementation as needed.
· Support the Facilities/Asset Manager with external Annual Maintenance Contacts.
· Assist to manage the Security access-control, assigning work orders, maintain and update administrative policies and processes.
· Coordinate all Facilities activities, work direction, and support systems.
· Set up, maintain, and organize department's central files, information, filing, and messages.
· Assist facilities staff in locating parts, supplies, Inventory, petty cash and materials.
· Prepare and maintain RFP’s, bid information, and other contract documents.
· Prepare internal bill-backs and documents for events supported by the Facilities organization.
· Provide administrative/technical support to the Facilities team regarding ongoing performance of the properties.
· Review and make recommendations to maintain building integrity, maintaining accurate records as required.
· Liaise with building contractors to follow through on approved work, Planned Preventative Maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans.
· Support to prepare technical report, document controlling, preparation of quotes/tender & review
· Obtain monthly reports from various suppliers outlining the service used or provided.
· Process invoices, procurement support, coordinate with different departments in Group.
· Administrative support to Assets/Property Management, and any other supports as required by the line manager based on the capacity.