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Job Description: P/A Executive Secretary - Property Development & Real Estate Brokerage

Position: P/A Executive Secretary
Industry: Property Development & Real Estate Brokerage
Location: Dubai, UAE.
Company: Emirates Talent Solution

Job Overview:

Emirates Talent Solution is looking for a highly organized and efficient P/A Executive Secretary to support senior management in a leading company within the Property Development & Real Estate Brokerage industry. The ideal candidate will have a strong background in administrative support, exceptional communication skills, and the ability to handle a wide range of tasks with professionalism and discretion.

Key Responsibilities:

• Administrative Support:
• Provide comprehensive administrative assistance to the executive team, including managing schedules, organizing meetings, and handling correspondence.
• Prepare reports, presentations, and documents related to property development and real estate transactions.
• Maintain and organize confidential files, records, and office systems.
• Communication & Coordination:
• Act as the primary point of contact for internal and external stakeholders, managing communication on behalf of senior management.
• Coordinate travel arrangements, including booking flights, hotels, and preparing itineraries for business trips.
• Ensure smooth communication and coordination between different departments and external partners.
• Meeting & Event Management:
• Organize and coordinate meetings, conferences, and corporate events, ensuring all logistics are handled efficiently.
• Prepare agendas, take minutes during meetings, and follow up on action items.
• Ensure that meeting materials and presentations are prepared and distributed in advance.
• Confidentiality & Discretion:
• Handle sensitive and confidential information with the highest level of discretion.
• Manage confidential documentation related to property transactions, client communications, and financial matters.
• Office Management:
• Oversee office supplies and equipment, ensuring that the office is well-stocked and functioning smoothly.
• Assist with the implementation and maintenance of office policies and procedures.
• Support the HR department with administrative tasks, including onboarding new employees.

Qualifications:

• Bachelor's degree or equivalent experience in Business Administration, Secretarial Studies, or a related field.
• Minimum of 3-5 years of experience as an Executive Secretary, Personal Assistant, or similar role, preferably in the real estate or property development industry.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English; knowledge of Arabic is a plus.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently and as part of a team, with a proactive approach to problem-solving.

Application Process:

Interested candidates are invited to send their updated CVs to with the subject line "P/A Executive Secretary - Property Development & Real Estate Brokerage Application."

Job Type: Full-time

Pay: AED3,000.00 - AED6,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Real Estate: 5 years (Required)
• Property Development: 5 years (Preferred)

Language:

• English (Required)
• Urdu/Hindi (Required)