Job Description
About Us
Steuern mit System is a consulting firm in Germany that helps companies manage the complexity of the tax burden with precision and clarity. With a focus on tailored solutions, the firm provides expert advice on tax planning, compliance and strategic financial decisions to ensure clients optimize their tax positions while minimizing risk.
Mission:
Our mission is to simplify the often complex world of taxation by applying innovative, systematic approaches. We aim to deliver transparent, sustainable, and tax-efficient strategies to businesses, so they can focus on their core activities and long-term goals.
Role Overview:
As an Executive Assistant, you will provide direct support to the executive team in Dubai, while also managing HR tasks and assisting with preparatory accounting. You will be responsible for a variety of administrative duties, HR processes, and financial tasks, ensuring that all operations run efficiently and effectively.
Key Responsibilities
Executive Support
- Point of Contact for Employees: Act as the first point of contact for all employees, addressing questions, concerns, and requests in a timely and professional manner.
- Executive Support: Manage the calendars, travel arrangements, and day-to-day activities of senior executives.
- Primary Liaison: Act as the main point of contact between the Executive Team in Dubai and the Executive Assistant in Germany. Facilitate communication and ensure alignment between both offices.
- Internal Communication: Facilitate communication between the executive team and staff in Dubai, ensuring all employees are informed about key decisions, updates, and company news.
- Meeting Coordination: Schedule and coordinate executive and team meetings, including preparation of agendas, minutes, and follow-ups.
- Confidentiality Management: Handle sensitive information and issues with discretion and professionalism.
- Document Preparation: Assist in the preparation and proofreading of reports, presentations, and internal documents.
- Project Management: Support the management of key projects, ensuring deadlines and milestones are met.
- Administrative Support: Provide general administrative support to senior leaders and the HR department when needed.
- Event Planning: Organize company events, team-building activities, and staff meetings.
- Ad-Hoc Tasks: Assist with special projects and other tasks as required by the executive team.
HR Support
- Employee Relations: Act as the first point of contact for HR-related inquiries from employees, providing guidance on company policies and processes.
- Recruitment Support: Assist with the recruitment process, including scheduling interviews, liaising with candidates, and managing documentation.
- Onboarding & Offboarding: Assist with employee onboarding and offboarding processes, ensuring all administrative tasks are completed (contracts, benefits, training, etc.).
- HR Administration: Maintain employee records, update HR systems, and ensure compliance with HR policies and legal requirements.
- Training & Development: Help coordinate internal training sessions, workshops, and employee development initiatives.
- Employee Engagement: Support initiatives to improve employee engagement and contribute to a positive organizational culture.
- Payroll & Benefits: Assist with HR administration related to payroll, benefits, and other employee services, liaising with the finance department as necessary.
Preparatory Accounting
- Invoice Management & Documentation: Assist in the preparation of invoices, track payments, and ensure all financial transactions are accurately recorded.
- Expense Reports: Review and process expense reports and reimbursements for the executive team and employees.
- Accounting Support: Work closely with the accounting department to ensure accurate and timely submission of financial documents.
- Financial Reporting: Help prepare financial reports and assist in the budget preparation process for the executive team.
Qualifications
- Proven experience as an Executive Assistant or in a similar role, supporting senior leadership.
- Excellent organizational skills with the ability to prioritize and multitask.
- Strong communication skills (verbal and written) and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with scheduling software and other office productivity tools.
- Ability to maintain professionalism and confidentiality at all times.
- Exceptional attention to detail and problem-solving skills.
- Ability to work independently, as well as part of a team.
- Knowledge and experience in Human Resources (HR) functions, including recruitment, employee relations, HR administration, and onboarding.
- Strong communication skills in English (both written and spoken). Proficiency in [German/Arabic] is a plus.
- Familiarity with UAE labor laws and HR best practices is an advantage.
- Proactive, with a problem-solving mindset and the ability to stay calm under pressure.
What We Offer
- Competitive salary and benefits package.
- Opportunity to work in a dynamic and growing company.
- A collaborative and supportive work environment.
- Professional development and career growth opportunities.
How to Apply
If you are ready to take on this exciting challenge, please submit your CV and a cover letter to . In your cover letter, be sure to highlight your relevant experience and why you would be a great fit for our team.
We look forward to hearing from you!
Art der Stelle: Vollzeit
Bewerbungsfrage(n):
- What is your desired monthly salary?
- Do you speak English fluently?
- Do you have more than 3 years' experience in this position?
- Why do you think you are best suited for this position?
- How long have you been living in the UAE?
