The role purpose is to complete the mission of leasing & property management teams by executing the lease in property management system and Ejari portal and communicate with respective departments.
> Liaise with respective departments to collect new building information, create the record in shared drive, PM system and Ejari portal.
> Check new lease hence Create the lease in system.
> Issue Ejari agreement, get it signed hence approve building access form.
> Generate Renewal batch, prepare renewal notices hence dispatch it to tenants.
> Renew leases in system and Ejari portal.
> Initiate unit vacating process, liaise with respective departments to receive documents hence arrange for SD refund.
> Create different kind of memos based on management request.
> Create legal memos, attach supporting documents & hand it over to legal team.
> Handle legal cases closure and maintain legal records.
> Manage the flow of all lease-related documents, maintain files to ensure that documentation is up to date at all times and prepare various lease supporting forms for management approval; distribute within Real Estate and Finance teams as required.
> Prepares timely and accurate reports from time-to-time be requested.
> Communicates and coordinates corrective systems actions which will involve either system enhancements, process changes, for continued efficient management of portfolio data.